Pastoral Council Minutes, March 15th, 2022
Present: Elizabeth Amsberry, Kris Dunkin, Nathan Heitz, Elaine Lawler, Phil Paladino, Father Doug Wathier, Wayne Green. Zoom: Joe Barber
Finance Council – Mar 23, 2022
Present: Kelly Flege, Steve Phyfe, Becky David, Becky Willson, Joe Barber, Fr Doug Wathier. Also present: Deacon Phil Paladino, Dixie Jacobs.
Monthly Financials: Offertory is above budget by about $10,000. Online giving continues to be used more. The nave furnace controller was reviewed by a tech and it was determined the controller is working and does not need to be replaced. The furnace has been repaired for about $800. Expenses are within budget. Becky D made a motion to accept the financials as presented; Kelly seconded. The motion passed unanimously.
Bequest Update: The council discussed the recommendation to not remove the executor at this time. They would like an expected timeline when the parish should proceed with the removal of the executor if the estate is not liquidated. Dixie will contact the parish lawyer to request this information.
Phase 2 Building Update: The Archdiocesan proxy (giving Archdiocesan approval) for the capital campaign has been approved. Documents are being assembled to send to the Archdiocesan Building Commission; the commission will schedule a meeting with the parish representatives this spring. Parish townhall meetings to present the preliminary drawings to parishioners will be scheduled soon, and the capital campaign will begin after that.
Religious Education Endowment: a $16,524 (4%) withdrawal is budgeted for this fiscal year. Kelly made a motion to not make the budgeted withdrawal this year; Scott seconded the motion. The motion passed unanimously.
Budget 2022/23: A draft budget will be included in next month’s packet. It will include proposed budgets from faith formation and other committees.
Mar 15 Meeting: Estate update, Phase 2 update, 2022/23 budget.
Peace and Justice Meeting Minutes, March 14, 2022 @ 7:00 p.m.
Present: Lindsey Kuhlmann, Phil Paladino, Wayne Green, Jan Kriener, Ted Mulert, Becky David, Chuck Carlin, Val King
Opening Prayer at 7:05 - Phil
3. Mary’s Meals for Lent - Ash Wednesday is March 2.
4. Keep thinking of ideas for possible educational programs sponsored by the Social Justice committee.
Mission Statement: The St. Mary Parish Peace and Justice Committee seeks to mobilize the St. Mary community to care for the poor and marginalized in the name of Jesus through the lens of our Catholic faith.
The committee created this mission statement to guide its activities in engaging and educating the parish in activities that support the social justice teachings of the Catholic church and distributing the funds set aside for parish tithing.
Criteria were identified to use to direct the distribution of parish tithes to organizations whose objectives are in line with catholic social teaching. All organizations who receive tithes are evaluated according to these criteria based on their mission, efficiency of operation and long-term helpfulness of the services provided to the people they serve.
The committee has a schedule for distributing funds each month. All organizations are reviewed annually to determine if they continue to meet the guidelines established. New organizations are evaluated as they are identified and added if they meet the criteria.
The committee is seeking authority from the Pastoral Council to submit the monthly tithes directly to the Business Manager and have them paid immediately instead of waiting for approval by the Pastoral Council each month. Payments and reporting are being delayed and are making it difficult to determine what funds have been paid out and what is available to distribute.
The committee will submit reports quarterly to the Council for oversight and provide any information requested to ensure transparency and that committee activity meets parish goals.
Recommendation on fund distribution was approved by the Pastoral Council provided that approved contributions remain within the scope of the P&J mission statement. This approval will remain valid until the end of the church fiscal year. At that time the Pastoral Council will evaluate re-approval on an annual basis going forward.
Becky will maintain a list for the Pastoral Council report.
Local: None. Clarify past food bank distributions for this fiscal year.
NE Iowa Food Bank - $1000 ***if received by the end of March, contribution will be matched.
NAMI - $1000
Birthright - $500
Sister Water Project - $1000
CRS - designated for Ukraine - $1000
Next meeting is April 11, 2022 @ 7:00 p.m. Closing prayer @ 7:45 – Ted. Minutes prepared by Val King
Pastoral Council Minutes, February 22, 2022
Present: Joe Barber, Nathan Heitz, Father Doug Wathier. Zoom: Elizabeth Ansberry, Elaine Lawer. Not Present: Kris Dunkin, Wayne Green
Finance Council – Feb 22, 2022 No Nov-Dec meetings.
Present: Kelly Flege, Steve Phyfe, Becky David, Becky Willson, Becky David, Joe Barber, Fr Doug Wathier. Also present: Tab Ray, Dixie Jacobs.
Monthly Financials: Offertory continues to be strong. The second half of taxa will be paid end of Feb or Mar. The income or growth on the religious education endowment was $17,492, and was reinvested in the endowment. No extraordinary expenses to report. Steve made a motion to accept the financials as presented; Becky D seconded the motion. The motion passed unanimously.
Bequest Update: The inventory lists the values as:
Property $156,110 / Stocks & bonds $47,390 / Notes/Cash $32,706 / Misc property $10,000. Total $246,207
Phase 2 Building Update: Tab presented the preliminary plan for the addition, which includes a covered south entrance with glass panels for wind protection, 3 classrooms, 2 conference rooms, and 2 restrooms for an estimated $1.5 million. A 4th classroom could be added, if fundraising comes in higher than expected, for a total of $1.7 million. This includes a 10% contingency. The parish will need to present the plan at the Archdiocesan Building Commission for their approval, then parish town hall meetings can be scheduled, and the capital campaign will begin. Bids will be acquired in Jan-Feb 2023 and construction potentially to begin spring-summer of 2023. Steve made a motion to recommend the presented preliminary plans to the pastoral council and to proceed with a capital campaign fundraiser after Archdiocesan approval of the plans. Becky D. seconded the motion; the motion passed unanimously.
Roof Update: The building and grounds committee recommendation to replace the nave shingles and the section over the mechanical room that has a leak for $37,086 by JS Builders. Kelly made a motion to go the building and grounds recommendation, and to use the building savings set aside for the roof. Steve seconded the motion; the motion passed unanimously.
Mar 15 Meeting: Budgeted endowment withdrawal, estate update, Phase 2 update, 2022/23 budget items for building and grounds and personnel. Meeting adjourned.
Social Justice Meeting Minutes, February 14, 2022 @ 7:00 p.m.
Present: Lindsey Kuhlmann, Phil Paladino, Wayne Green, Jan Kriener, Ted Mulert, Becky David, Val King
Opening Prayer at 7:05 - Ted
5. Ted, Wayne, and Jan will check schedules and availability to speak after the masses on March 5 and 6. They will coordinate schedules. Phil will verify with Fr. Doug.
6. We have discussed in the past doing an educational program periodically. What could we offer? Let’s keep thinking of what we might do. One suggestion is to piggyback with the group meeting at the brewery and present a topic at one of those gatherings.