Pastoral Council Minutes, February 16th, 2021
Present: Jeff Keen, Phil Paladino, Father Doug Wathier, Wayne Green
Zoom: Kris Dunkin, Kelli Flege, Trent Lockard, Ruth Schluter, Jenne Seward, Jennifer Siech
$750 Cedar Valley Friends of the Family
Finance Council Meeting – Feb 16, 2021
Attendees: Kelly Flege, Joe Barber, Steve Phyfe, Becky Willson, Becky David, Fr Doug Wathier. Scott Danner, Also present: Dixie Jacobs, Deacon Phil Paladino.
Fr Wathier led prayer.
Monthly Financials: Offertory is running behind budget, but expenses are also below budget. The forgiven PPP loan has helped keep us within budgeted income. We received a stock bequest, which was liquidated according to Archdiocesan guidelines. Funds were set aside to cover the archdiocesan taxa on this gift, and the remaining funds deposited in unrestricted savings. Becky W. made a motion to accept the financials as presented; Steve seconded the motion. The motion passed unanimously.
Motion: Payroll Protection Program (PPP): The 2nd PPP loan was approved and $54,000 was deposited in our checking. The program provides an 8 week or 24 week forgiveness application, so there should be no issues with having the loan forgiven.
Building & Grounds Recommendations: The Building & Grounds Committee met and provided the following recommendations for upcoming projects.
Phase 2 Planning Committee: Meetings will resume on Feb 23.
Religious Education Endowment: A rel. ed. endowment withdrawal of $12,196 is budgeted for this fiscal year. Becky D made a motion not to take the budgeted rel. ed. endowment withdrawal this fiscal year. Steve seconded the motion; the motion passed unanimously.
Potential Finance Council Members: The council suggested several potential future candidates.
Meeting adjourned. Next meeting Mar 16. Agenda – 2021/22 personnel and Building & Grounds projects, monthly financials, potential finance council members, update roof vent and auto-door, Phase 2 update.
March 2nd 2021 Faith Formation Commission Meeting
Attendees: Father Doug Wathier, Angie Beck, Wayne Green, Bill Flege, Jen Nus, Mariah Stauffer, Terri Cruise. Guests: Jeff Keen, Morgan Hockenson, Sarah Heitz
Training is expense and once trained catechists decide to serve the parish in different ways
Training – is out of town, travel expense, time away from families and work
Program is very rigid no opportunity to fit it to a parish
Programs continue to go well.
First Communion preparation sessions will begin in March.
NCYC – promotion & registration will begin in March
Confirmation -juniors are making their finals preparations
Retreat on Feb. 21 went well with all candidates participating
Lenten Small Groups -I Heard God Laugh- 4 groups meeting with 17 participants in all
Young Adult/Adult formation 18 – 30 and older range, Shepard RCIA , NCYC
New roles are advertised in the spring for next year.
Part of next fiscal year.
The commission supports moving forward to the finance committee with the role.
St. Mary Parish Life Committee Meeting Minutes, February 11, 2021 7PM
Present: Mary Jo Stromberg, Amy Price, Nancy Carlson, Jan Kriener, Helen Melichar, Gerri Dix
Mary Jo opened the meeting with a prayer.
Review of January minutes:
Mary Jo stated that the sign-up sheet for Parish Life Committee will be on-line as well as in the Lenten mailing.
Note: Gerri will get the information from Mary Jo’s letter on the website. It will be under the Parish Life tab.
Errand Running: It was confirmed with Wal-Mart and Hy-Vee that others can pick up for those who have put in an order.
Lenten sewing project: 297 items were completed. Project is finished.
Easter Egg Hunt: It was decided that this will not be done this year.
Rosary and Prayer Promotion: Theresa, Jan, and Gerri on working on this. Some of the ideas to promote prayer include making prayer bags that parishioners can pick up in church, schedule a Zoom Rosary time, schedule the first weekend in May and maybe the last weekend in May for an outside activity promoting prayer, video the first 20 minutes before the 10:00 Mass the 1st weekend of the month, ask to see if the 10:00 Mass on the 3rd weekend be recorded with the Divine Mercy Chaplet. It was discussed that information about the Rosary needed more of a presence on the website and on facebook. Gerri will check to see if the times when Rosary is said is listed on the website/ in the bulletin.
NOTE: Gerri did check with Dixie about the Rosary being part of the weekend Mass recording. Dixie needs to look into copyright information.
Progress with Phone Pals: Letters were mailed today to all phone callers and “callees”. There were about 80 people who are to be called. There are 50-60 people who volunteered to be callers. There will be an announcement this weekend at all Masses that anyone who knows someone who might like a call needs to contact Gerri. Callers will be following up with Gerri to report on how calls went.
Brainstorm ideas for new parishioners/babies: The big question: How can we welcome new parishioners? Possible activities once coffee Sunday can be scheduled…Set aside one Sunday to recognize new parishioners, personal coffee Sunday invites to new parishioners and could new parishioners be introduced during Mass….Need to identify someone who would be willing to work with new parishioners.
Discuss how to get Matthew Kelly books delivered: There is a sign-up for the Lenten Book Study group. Angie and Mariah are in charge. The Zoom study group seems to be well received. There is also a need to get more books handed out.
Parish life will meet on the second Thursday of the month September-May.
Next meeting date: March 11, 2021 7PM
Pastoral Council Minutes, January 19th, 2021
Present: Jeff Keen, Phil Paladino, Father Doug Wathier, Wayne Green
Zoom: Kris Dunkin, Kelli Flege, Elaine Lawler, Trent Lockard, Ruth Schluter, Jenne Seward
Not present: Jennifer Siech
$500 Butler Co. Visions of Well-being Christmas Boxes
$500 Butler Co. food pantries
$900 Catholic Legal Immigration
$900 Catholic Relief Services
Finance Council Meeting – Jan 19, 2021
Attendees: Kelly Flege, Joe Barber, Steve Phyfe, Becky Willson, Becky David, Fr Doug Wathier. Also present: Dixie Jacobs, Deacon Phil Paladino.
Deacon Phil led prayer.
Monthly Financials: We are about $10,000 behind budget on offertory. However, our Payroll Protection Program (forgiven) loan of $54,000 has put our gross income above budget. We will be applying for a second PPP forgivable loan in the next few weeks. Expenses are below budget due to lower than expected utility costs and conservative spending on programming.
Motion: Payroll Protection Program (PPP): Joe made a motion to apply for the next PPP forgivable loan, if St Mary qualifies. Becky W seconded the motion, the motion passed unanimously.
Roof Vent Update: We have two bids on replacing the deteriorating roof vent. The manufacturer of the product is willing to replace the material. However, one contractor is recommending a different ridge product, which he believes will much more durable. We are waiting on another bid, and a couple bids on upcoming maintenance issues. The building and grounds will meet before the finance meeting. They will have recommendations on these projects. The finance council would like building and grounds to provide a time frame for replacement of large items i.e. furnaces, roof, etc. for long-range budgeting purposes.
Letter to Parish: Contribution statements will be sent to parishioners end of this month. We usually include a 6-month parish financial summary and letter from the finance council. Kelly F volunteered to draft the letter. It will be a letter of gratitude for the continued support of the parish’s ministries. We will also include materials for on-line giving, which is becoming more popular.
Terms Ending June 2021: Scott, Steve and Kelly’s terms end June 30, 2021. The council were asked to bring names of potential members to the Feb meeting.
Meeting adjourned. Next meeting Feb 16. Agenda – Building & Grounds recommendations, PPP update, long-range planning update, religious education endowment budgeted withdrawal, potential new members. March agenda – 2021/22 budgeting, personnel.
Faith Formation Meeting 2/2/2021
In attendance: Wayne Green, Father Doug Wathier, Bill Flege, Angie Beck, Becky Prostine, Jennifer Nus, Mariah Stauffer, Terri Cruise
Middle School - EDGE
Working on mailings
Deadline? (Before the 11th)
Facilitators – Mariah will meet with facilitators and is planning Feb 11th to meet.
6 weeks, 6 sessions, starting after the 21st.
Ideas on encouragement to sign up:It’s on the website, it’s been pushed through Facebook.
Discussion on how it’s nice to have diverse age groups to build community.
Personal outreach to participants: send out after sessions a quick google survey to parents – one word or a single sentence.
We talked about a simple email after the session asking for perspectives.
Using the current process, Angie can see who’s opened emails
Angie has gotten feedback that she does a nice balance on emails
The commission would like to understand response rate and themes
Can we run two programs?Time is the issue; programs differ so much.Hard to coordinate transportation for families who do two different programs.
Space limitations We have enough materials for two atriums
Only trained for Level 1 ages 3 -5
Level 2 is 6-8 (Michelle did this in the past) No upcoming training sessions
Haven’t quite found the right time, Evening gets late for preschoolers
8:00 was too early
Discussed preschool timing and how to coordinate a daytime session.Challenges exist here too.