Councils don't meet June-July.
Pastoral Council Minutes, St. Mary Catholic Church, August 22, 2023 @ 7:00 p.m.
Present: Leo Beschorner, Michell Even, Nathan Heitz, Val King, Elaine Lawler, Mary Jo Stromberg, Sandy Risvold, Joe Barber, Phil Paladino
Call to order: Nathan Heitz at 7:00 p.m. Prayer: Phil
We reviewed and approved minutes from the May Pastoral Council. We then reviewed and approved the minutes in the packet from the May Finance Council, the May Faith Formation Commission, and the June, July, and August Peace and Justice Committee. Mary Jo noted that the Parish Life Committee minutes were from June of 2022 and we denied our approval. We need to verify if there are any minutes from the Parish Life Committee that have not been approved (the last approved were the March minutes) and submit for approval at the September meeting.
Election of Officers
Nominated and approved: Nathan Heitz, Chair; Michelle Even, Vice Chair; Val King, Secretary
Peace and Justice tithing. A motion was made and approved by the members present to give the Peace and Justice Committee authority to submit tithes directly to the Business Manager for prompt payment. This is to be reviewed yearly.
Natalie Evan has been hired and has started as our Faith Formation Director. Plans are to introduce her to the parish at the masses this coming weekend.
The Fall Dinner is scheduled for October 15. Sign up sheets are in the hall. Menu consists of turkey, mash potatoes and gravy, biscuits, corn, coleslaw and pie for dessert.
Mass attendance has been steadily increasing.
Council members would like to see breakdown of parishioners participating in online giving versus envelope giving on Sundays.
As there were no further items for discussion, we adjourned at 7:40.
The next meeting is September 19, 2023.
Minutes prepared by Val King
Finance Council – Aug 22, 2023
Present: Becky David, Kelly Flege, Katie Crouse, Joe Barber. Also present: Deacon Phil Paladino, Dixie Jacobs, Will Kurtt.
Election of Officers: Joe was nominated as chair and Becky D. as vice-chair. Both accepted the nomination. The vote was unanimously for chair and vice.
Monthly Financials: The Christmas and Easter for 2022/23 was under budget by about $8,000 each. Dec 22 we had a snow storm and Christmas was on a weekend, so these may have affected the Christmas giving. Reporting on the first month, July, of the fiscal year. Offertory is on budget. The faith formation staffing hours increased since the budget was finalized in the spring. The budget was amended to reflect these changes. The budgeted endowment withdrawal was not taken last fiscal year; this year’s budget will be amended to include that withdrawal in addition to the 2023/24 withdrawal (4% each year) for a total of an 8% withdrawal to offset the staffing changes. No unusual expenses were incurred this month. Kelly made a motion to accept the financials as presented with the amended budget changes; Becky D. seconded the motion. The motion passed unanimously.
Phase 2 Building Update: The architects do not have the construction drawings completed. The meeting with the Archdiocesan Building Commission cannot be scheduled until the commission receives these drawings. We are stressing to the architects this needs to be completed soon as the commission will not schedule a meeting Sept-Nov.
Faith Formation: Natalie Even joined our staff as coordinator of faith formation on Aug 21. Laurie Masters will continue assisting Natalie with PK-8th. Mariah Stauffer has increased her hours, and will coordinate high school, confirmation and NCYC. We had 65 St Mary youth at VBS this summer and have 176 youth registered for faith formation this fall.
Sept Meeting: Phase 2 update, monthly finances, parish statistics.
St. Mary Parish Life Committee, August 17, 2023 7PM
Present: Mindy Hart, Gerri Dix, Mary Lou Ungs, Helen Melichar, Jan Kriener, Ruth Schluter, David Voves, Veronica Fink, Nancy Carlson, Liz Poock, Lynn Darnold, Tom Johanns, Fr. Wathier
Mindy opened the meeting with a prayer. May meeting minutes were reviewed. No corrections or additions.
Mindy reported that a thank you had been received from a parishioner for the graduation breakfast. A couple of thank you notes for the Spring Tea had also been received. The Sweet Adelines sent a thank you for inviting them to sing at the Spring Tea.
Gerri reported that the few who attended the movie night “Trouble with Angels” enjoyed the evening. The potato salad served at the parish picnic was a great hit. All the food served was very good and enjoyed by all. Thanks to all the parishioners who were involved in the preparation.
Outreach to Homebound: Ruth S. and Jan K. are sharing visits to parishioners. Problem is in identifying who might need a visit or a contact. Discusssed the possibility of putting a note in the bulletin.
Grief/Funeral Planning: Possible date is October 29, a Sunday afternoon. Gerri will make contacts to possible panel members.
Welcome Back Wartburg at St. Mary: In the past, students were given a goody bag, cookies, magnet with St. Mary information. This year we will add a card with the Holy Spirit dates, possibly a drink token, and a time and talent sheet. Attempting to make a contact with the Wartburg Knights so that information can be put out at Wartburg’s Welcome Fair. A faculty advisor is needed for the Wartburg Knights. David V. will take the lead on the Wartburg Student Welcome Back. Involvement Fair at Wartburg is September 5.
Bingo: October – April The first Saturday of the month after 5:30 Mass. Lynn will call Wal-Mart for subs to be served on October 7. Helen will call for bars. Gerri will contact Mariah about possibility of confirmation students/families helping. Would like more people to sign-up to make bars. Gerri will put a sign-up sheet out.
Fall Dinner: October 15 11:00-1:00 Veronica attended the KC meeting last week. They are planning food for 500. Traditional turkey dinner will be served with pie for dessert. Turkey will be purchased from the Charles City Hy-Vee. Corn has been frozen and is in the freezer. Adults $15. Children 6-12 yrs $7.50 5 and under free. Tickets will be sold in advance. Mindy will co-chair the Silent Auction. Looking for a person to assist her. Gerri will put a note out asking for someone to help Mindy. KC’s will take care of publicity. Lynn will assist Veronica as part of the Core Group for the Fall Dinner. Sign-up sheets will be out the weekend of September 2-3. Need some people to be in charge of the sign-up sheets that first weekend that they are out. Gerri will send out a request.
Deck the Halls: December 16. Mindy will schedule Santa and Buddy.
Welcome Packets: Mary Jo is in charge. Bios need to be updated. We do have directories for the packets. Mindy will contact Mary Jo.
Parish Life webpage needs to be updated. Mindy will work on this with Gerri. There was discussion on the need for a survey of parishioners and discussion on how to get this accomplished.
Idea Think Tank - Things that we need to stop doing…. Things that we may need to be thinking about….something you have experienced in another parish that we might want to try at St. Mary??? Meeting ended with “Hail Mary”
Next meeting: Thursday, September 14, at 7 PM. Jan K. will lead the opening prayer. Respectfully submitted, Helen Melichar