Mar 16, 2021

Pastoral Council Minutes  – 16 Mar 2021
Present:  Father Wathier, Jeff Keen, Donna McNulty
Zoom:      Ruth Schluter, Elaine Lawler, Jennifer Seich, Trent Lockard, Scott Danner
 

• Meeting called to order by Trent.
• Father Wathier started with prayer by using The Breastplate of St. Patrick.
• The minutes from the 16 Feb meeting were reviewed.
  • Jennifer Seich’s address is incorrect, no longer in Janesville.
  • Ruth moved to accept the minutes, Jeff seconded, and the council approved.
• Donna presented the Phase II Building Committee’s report and suggestions for the church facilities.
  • After much discussion, the request was for the council to accept the Project Needs Statement and authorize an Architect Proxy to be submitted to the Archdiocesan Building Commission.
    • Jeff made a motion the council accept the statement and submit the proxy, Elaine seconded, and the council approved.
• Peace and Justice recommended a tithe be sent to the International Water Project of $1000.00.
  • Ruth made a motion to follow the recommendation, Jennifer seconded, and the council approved.
• Scott and Father Wathier presented a recommendation to create a position and advertise for the position.
  • The position would be for a Coordinator of High School age through Young Adult, with responsibilities for RCIA.
    • Full-time position
    • B.A.
    • Preferred studies in Religious Education and/or Theology
      • Or experience in these areas.
  • After much discussion Jennifer made a motion to move forward with the position, Ruth seconded, and the council passed.
• Scott Danner gave the Financial Report.
  • Offertory is steady.
  • Funds have been approved to repair/replace the following:
    • Roof vents
    • Furnace (2)
    • Parking lot repair
  • A COLA increase has been approved for the Church Staff.
  • St. Mary participation in NCYC for 2021 has been approved.
• COVID
  • Archdiocese is keeping the current policies in place.
• Adjourn
  • Elaine made a motion to adjourn, Jeff seconded, and the council approved.
• Father ended the meeting with a prayer.

 
 
Finance Council Meeting – Mar 16, 2021
Attendees: Joe Barber, Steve Phyfe, Becky Willson, Scott Danner, Fr Doug Wathier.  Also present: Dixie Jacobs
Scott led prayer.
Monthly Financials:  Offertory is below year-to-date budget based on seasonal giving. However, there have been less seasonal fluctuations (higher in Dec, lower in spring-fall) due to more gifts being received through online giving options. Giving has been consistent. The first PPP forgiven loan $54,000 will help us end the fiscal year on or slightly above budget. The second PPP $54,000 will be forgiven in 8 or 24 weeks (two timelines offered to those who applied), so it could be forgiven and declared as income this fiscal year (8wks) or next fiscal year (24wks). Joe made a motion to accept the financials as presented; Steve seconded the motion. The motion passed unanimously.
Update Roof Vent & North Automatic Door:  The vent is on Young Construction’s schedule for this spring. The automatic door opener is in stock, so Iowa Glass will install on their next trip to Waverly.
Building & Grounds Budget Items 2021/22: Annual parking lot crack fill $3800, annual weed control $800, and replacement of 2 furnaces (#5, #7) $8,000. The building & grounds committee recommended replacing 2 residential furnaces each year until all 7 are replaced. They have a useful life of about 15 years. This will be included in the draft budget, and a decision will be made at the April finance meeting on these budget items.
Budgeting – Staff Salaries: The Archdiocese waived the priest COLA raise and the finance council waived the parish staff raises last fiscal year due to the pandemic’s economic impact. The Archdiocese is combining last year and this year’s COLA increase to the priests’ package for 2021/22. Discussion was held on staff salaries but was tabled until the April budget discussion.
New Staff Position: A full-time staff position for young adult and middle/high school faith formation with emphasis on creating programming for 18-35yr old parishioners. Discussion on responsibilities and salary package was held. Steve made a motion to offer this position. Becky W seconded the motion; the motion passed unanimously.
New Finance Members:  We will begin to contact potential new finance members to fill Kelly F and Scott Danner’s positions ending June 2021. Steve is considering a second term.
Meeting adjourned. Next meeting Apr 20. Agenda – 2021/22 budget including personnel and Building & Grounds projects, monthly financials, potential finance council members, update roof vent and auto-door, Phase 2 update, NCYC update.