April 2023

Pastoral Council, April 25, 2023 @ 7:00 p.m.
The mission of St. Mary Parish is to make Christ real in our Communities by  living the Gospel, worshipping together and serving others
Present:  Elizabeth Amsberry, Leo Beschorner, Michell Even (ZOOM), Nathan Heitz, Val King, Joe Barber (ZOOM), Sandy Risvold, Phil  Paladino, Father Doug Wathier
Call to order:  Nathan Heitz at 7:03 p.m.  Prayer: Father Doug
 
We reviewed and approved minutes from the March Pastoral Council. We then reviewed and approved the minutes in the packet from the Finance Council, Phase 2 Building Committee, Faith Formation Commission, Parish Life Committee, and Peace and Justice Committee.  Update: Mary’s Meals Total Dollars Collected is $9793.95.
 
Finance Council

1. The original tractor proposal has been updated to reflect some changes. Cost may be lower. We need to verify interest free financing at 36 months versus 5 years. Tabled the discussion on the tractor purchase to the May meeting. As a result, the draft budget is not ready for presentation at this time.  
2. The tractor has been used for mowing the cemeteries the last several years. The cemetery fund is separate from St. Mary and is now to the point where the cemetery fund will pay to contract out for the mowing. The St. Mary tractor will not be needed to mow the cemeteries at this time.

PHASE 2:

1. We have an updated quote of $1.7 million with the additional classroom and a quote of $1.5 million without the extra classroom. 
2. Final plans to go to the Archdiocese to determine actual taxes due. The amount of taxes should decrease as the percentage is reduced for any revenue related to youth faith formation.
3. We plan to accept bids in August and begin digging in October.

 
As there were no further items for discussion, we adjourned at 7:20. The next meeting is May 16, 2023 at 7:00 p.m. Minutes prepared by Val King
 
Finance Council –  April 25, 2023
Present: Becky David, Kelly Flege, Scott Danner, Steve Phyfe, Joe Barber, Fr Doug Wathier. Also present: Deacon Phil Paladino, Dixie Jacobs, Will Kurtt.
Monthly Financials: We expect to end the year on budget. A vent system was installed for the furnaces in the office area for $1,850. This wasn’t budgeted but will prevent future issues with the furnaces. A $850 rake to collect yard debris especially for the cemeteries was purchased with memorial gifts. No other extraordinary expenditures to report. Becky D made a motion to accept the financials as presented; Steve seconded the motion. The motion passed unanimously.
Phase 2 Building Update:  First meeting held to begin construction drawings. Architect estimate $1.7m with extra (4th) classroom. He recommended proceeding with bidding process including 4th classrooms. In the rapidly changing materials market, it is difficult to estimate cost. The decision on the number of classrooms can be made after the bids are submitted. Architect will make suggested changes and the next meeting will be in May.
2023/24 Budget:

• Operating Expenses: $15,000 in operating budget cuts were made over many accounts based on current spending. This brought the budget within balance after the annual budgeted withdrawal from the religious endowment of 4% ($14,160). Dixie will make the adjustments requested and have a draft for the May meeting.
• Building & Grounds: The $8,000 to be set aside in restricted savings for future furnace replacement will be removed from next year’s budget. It cannot be covered by next year’s revenue. A discussion was held on a new tractor and attachments. Will recommended not going forward with the larger tractor; this bid was included in the council packet. He is recommending the same size tractor as the current one. Due to the committee not having the bid to review for this tractor, the decision was tabled until May. Will will get the info to Dixie so it can be included in the May packets. (See notes with agenda)

May Meeting: Phase 2 update, monthly finances, members terms, decision - budget 2023/24.
Kelly made amotion to adjourn; Scott seconded the motion. The motion passed unanimously.