Councils do not meet in December
Pastoral Council Meeting 11-27-18
Attendees: Renee Aschbrenner, Ruth Schluter, Jennifer Siech, Mary Ann Hinders, Trent Lockard, Elaine Lawler, Phil Paladino, Father Ambrosy, and Kelly Flege from Finance Committee.
October 16, 2018 minutes were reviewed and approved.
The council discussed the task force that will be formed to move forward with the long-term planning process for the parish. Thus far the following people are willing to serve as representatives: Scott Danner - Finance Committee, Tab Ray - Knights of Columbus, Ellie Hilbert - Liturgy Committee, and either Tom Singewald or Jim O’Donnell for general outreach. The task force is still in need of a representative from Faith Formation Committee and someone to represent the younger population. It was decided that since the Pastoral Council will be updated by the task force on a regular basis that there is not a need to have a member form the council on the task force. A suggestion was made to extend an invitation to other parishioners to serve on the task force, possibly through the bulletin, to ensure a balanced representation of the parish. It was also suggested to put updates in the bulletin often to help with transparency of the planning process.
A brief update from the Finance Committee was given. The taxes paid to the archdiocese were lower than anticipated and offertory is currently down from previous years. There is a sizable recurring contribution that has not been received yet. The committee may revisit the budget after December to determine if an adjustment is needed.
Finance Council – Nov 27, 2018
Attendance: Steve Phyfe, Kelly Flege, Scott Danner, Kelly Willis, Fr David Ambrosy. Also present: Deacon Phil Paladino, Dixie Jacobs.
Membership: Karen Gebel submitted her resignation. The council extended their appreciation for her service. The council welcomed Kelly Willis, who was appointed by Fr Dave.
Monthly Financials: Offertory has been strong, but a large portion of offertory gifts are received in Dec. If this year’s end-of-calendar gifts are not as strong, the council will review the budget for the remainder of the fiscal year. A withdrawal was made from the memorial fund for a folding shelf unit (faith formation program) $840, nativity (partial set) $2500, prairie rehabilitation $2377, hymnals $6875. In addition, a general savings withdrawal of $7,408 was taken in Nov. (total savings withdrawal $20,000). The liturgy expenses were over budget but includes a $1120 expense to add a humidifier and extensive tuning to the new piano. One of the commercial refrigerators had a broken coil. It was replaced for $900. The confirmation class had their retreat at Loras College, Dubuque. We rented a bus for $800 to transport them and the retreat was $550. The council agreed the bus was a good decision for the safety of the teens. Steve made a motion to accept the financials, Scott seconded the motion; the motion passed unanimously.
Task Force: A task force is being organized of 6-8 people. This group will identify the parish needs. The next step will dissolve this task force to form a new committee, who will identify the facility/physical needs of the parish. Angie Beck, office assistant, will provide the communication for the task force. Scott agreed to be the finance council representative for the task force.
Next Meeting: Agenda – task force update, offertory/budget. Next meeting Jan 15. Meeting adjourned.
Faith Formation Commission – Dec 4, 2018
Present: Julie, Michelle, Mariah, Fr. Ambrosy, Wayne, Terri, Sigrid, Amy. Absent:
Building & Grounds Committee - 10/30/18
Attendees: Tim Dreesman, John Raap, Jon Elsamiller, Becky David, Chris Schaedig, Fr. Dave Ambrosy
Called to order @ 6:08 pm
Fr. Dave led the group in prayer.
Facility Planning meeting – consultant says that you never plan more than 5 years out. Cannot save funds back for long term maintenance items like replacing the roof. The archbishop would like us to have a rectory on site. A study group is forming to start discussing what the 3-5 plan is. Would like to see membership from the other committees. If anyone is interested let Father know.
Meeting schedule: the 5th Tuesday works best for father; could also do the 4th Tuesday. Next meeting will be looking at budget.
Fr. Dave led the group in closing prayer and offering of intentions.
Adjourned 7:00 pm. Jan. Agenda: Follow-up to leadership mtg, monthly financials.
Community Meal Planning Meeting December 2018
Attendees: Tom Singewald, Dolly Kreger, Jan Kriener, Nancy Carlson, Jim & Linda O’Donnell, Jim and Sue Aubrey.
Last month we served 226 meals of hot turkey sandwiches, mashed potatoes with gravy, corn, dressing, ice cream and bars.
The December meal will be both macaroni with cheese and ham or hamburger casserole, roll & butter, jello with fruit, cookies with ice cream. We will serve the macaroni and cheese through the carryout window. This will clean up items from the freezer.
The January meal will be hot turkey sandwiches, mashed potatoes with gravy, squash, bars and ice cream.
We will order pork chops for the February meal and hamburger for the March meal. They do not have hamburger or pork chops available at the food bank very often, so when they have it in stock we need to take advantage of this.
We will draft a thank you for the support our parish provides for the ministry after we serve the December meal when we update our numbers.
We asked for a volunteer to attend the long range planning meetings and it appears Jim O’Donnell will be the designee from Saints Café.
The next meeting will be Wednesday January 2nd at 9:30 AM in the conference room at St. Mary Church.
Community Meal Planning Meeting January 2019
Attendees: Jim & Linda O’Donnell, Jan Kriener, Dolly Kreger, Tom Singewald, Nancy Carlson
Last month we served 253 including the women’s shelter a meal of macaroni with cheese and ham or goulash, squash, jello with fruit, bread with butter, ice cream and cookies.
The January meal will be turkey with mashed potatoes & gravy, squash, bars and ice cream.
The February meal will be pork chops in mushroom gravy, mashed potatoes, squash, apple sauce, cookies and ice cream.
The March meal will feature hamburger.
There is a food bank meeting on January 18th for all who provide community meals and are involve with the food bank. Jim and Tom will attend.
There is a large group meeting on January 24th, 6:30 PM at St. Paul church.
An article for the bulletin was drafted, but did not make the Christmas bulletin. It should be included in the next bulletin. The article thanks the parish for their support for this ministry.
The current list of volunteers was reviewed to determine if any names should be deleted as they have not been active.
The next planning meeting will be February 6th at 9:30 AM in conference room at St. Mary Church.
Pastoral Council Meeting 10 – 16 – 18
Attendees: Michelle Even, Renee Aschbrenner, Ruth Schluter, Jennifer Siech, Mary Ann Hinders, Trent Lockard, Phil Paladino, Father Ambrosy, Wayne Green from F.F.C., and Dan Dufner from Finance Committee.
September 18, 2018 minutes were reviewed and approved.
After the leadership meeting the council had a brief meeting with discussion on whether or not to move forward with the plan presented by Dan Rohner, archdiocesan director of leadership development and pastoral planning. The formation of the task force was discussed and Father Ambrosy expressed that he would like to be able to appoint two members to the task force. The idea of building a rectory on-site was mentioned once again. The council would like to have assurance from the Archbishop that this is what he wishes and the long-term planning process should help clarify the Archbishop’s stance on the rectory. Renee motioned to move forward with the pastoral planning as presented by Dan Rohner to be started in January. Michelle seconded the motion and the council approved. The mission statement of the parish was also discussed and Dan motioned to keep the mission statement as written. Trent seconded the motion and the council approved.
It was decided to meet November 27th instead of the 20th due to the Thanksgiving holiday.
The meeting was adjourned.