Pastoral Council Meeting 3 – 19 – 19
Attendees: Renee Aschbrenner, Ruth Schluter, Mary Ann Hinders, Trent Lockard, Elaine Lawler, Phil Paladino, Father Ambrosy, and Dan Dufner from Finance Committee.
February 19, 2019 minutes were reviewed and Trent moved to approve the minutes. Elaine seconded the motion and the motion was approved.
Finance Committee Update: Offertory is below budget and below where it was last year at this time. Overall, we are doing okay.
Task Force Update: The task force shared a draft of the vision statement. The statement needs to be reviewed and approved at the task force meeting to be held on March 26th. The next step will be to determine 3 to 5 goals.
It was mentioned that when talking about youth, there should be clear communication on what is meant by youth and the age groups that are being referenced.
If the desire is to build more programs for families with children, it is important to provide childcare. An example was given with the Financial Peace program and how providing childcare helped increase participation in this program.
A new opportunity for the high school aged youth of the parish was shared with the council. The program is called LOTEC, which stands for Life On the Edge: Colorado. There are 7 students from the parish participating. The participants will meet once a week for 13 weeks preparing for the experience. They will then go to Colorado and participate in physical activities such as hiking and white-water rafting. Students will also take on leadership roles while participating in spiritual activities.
Coordinator of Faith Formation: An advertisement was placed in the bulletin. It is difficult to find qualified individuals for this position due to several factors.
Mary Ann motioned to adjourn the meeting and Renee seconded the motion.
Finance Council – Mar 19, 2019
Present: Penny Toay, Steve Phyfe, Kelly Flege, Dan Duffner, Scott Danner, Kelly Willis, Fr Dave Ambrosy. Also present: Deacon Phil Paladino, Dixie Jacobs.
Monthly Financials: Offering was about $17,000 below last year’s giving at the end of Feb. However, the last weekend of Feb, the Sunday Masses were cancelled due to a blizzard. Some of this deficit has been made up in March. In addition, some parishioners did a double donation the end of 2017 (combining 2017-2018 giving in one year) due to tax changes. These gifts were about $10-12,000. The council discussed the expected offertory giving, and project about a $15,000 deficit this year. The council decided no changes need to be made to the current budget as expenses are coming in under budget.
Motion – Endowment Withdrawal: Last fiscal year’s endowment withdrawal of $12,500 (4%) was delayed until this November to fund the furnishings of the new Catchesis of the Good Shepherd program this year. This fiscal year, a $13,930 (4%) withdrawal from the religious education endowment is budgeted. With the shortfall in offertory, the council agreed to proceed with the withdrawal. Steve made a motion to withdrawal the budgeted $13,930 from the endowment, and to repay the general savings withdrawal of $7408 taken in the fall. Kelly F. seconded the motion; the motion passed unanimously.
Staffing: A search has begun for a director of faith formation. The council recommended keeping the salary within the previous budget range.
Long-Range Planning: A draft of the vision statement was distributed. It will be included in the bulletin when it is finalized. The council members were asked to send 3-5 long-term goals for the parish to Tab Ray, long-range committee chair, by next week.
Motion - 2019/20 Budget: The COLA is 1.9%. The priest retirement assessment will resume next fiscal year, after being waived for several years. The committees/staff will have their budget requests available for the April meeting’s draft budget. Scott made a motion to increase staff salaries and cafeteria plans by 1.9%. Penny seconded the motion; the motion passed unanimously.
April Agenda: budget, financials. Meeting adjourned.
Community Meal Planning Meeting April 2019
Attendees: Jim O’Donnell, Tom Singewald, Nancy Carlson, Dolly Kreger, Jan Kriener, Jim & Sue Aburey
Last month we served 205 meals of goulash, bread & butter, jello with fruit, bars and ice cream. The meal cost $79.12 and took 87 hours to prepare and serve.
This month we will serve beef stew, rolls and butter, jello with fruit, ice cream and cookies.
In May we will serve pork chops with mashed potatoes, green beans, bread and butter, ice cream and bars.
We reviewed the Mission and Vision statements as adopted by the leadership committee with an update on the progress they are making.
Susan Kraus from the Northeast Iowa Food Bank arrived for a kitchen inspection and spent time talking about the role the food bank plays in solving the hunger problem in the 16 counties they serve. She was very complimentary of the work Saints Café does for the residents of Waverly and surrounding communities and offered help in any way the food bank can. The produce and fruit the food bank sends each week is appreciated by our guests and supplements their food.
The kitchen inspection went quite well, but we need to record the temperature of the freezers where we store meat that we have received from the food bank going forward.
There is a large group meeting on April 25th, 6:30 PM at St. Paul Church and everyone is encouraged to attend.
The next meeting will be May 1st, 9:30 AM at the conference room at St. Mary Church.
Faith Formation Commission - April 9, 2019
Present: Michelle, Wayne, Bill, Amy, Andrea
Absent: Terri, Julie, Sigrid
Proposal - ($70-80K)
Importance of Work-Life balance
Enormity of task
Faith Formation Commission - April 2, 2019
Present: Andrea (left early for LT Planning Mtg), Sigrid, Michelle, Julie, Wayne, Amy
Absent: Fr. Dave @ Long Term Planning Mtg, Bill, Terri
Opening prayer – Stations of the Cross @ 6:30
Catechesis of the Good Shepherd lesson on Jerusalem
Faith Formation Update – Michelle
Continuing with on-going programming
Totus Tuus for summer 2019 (first full week after 4th of July)
Should we pass this year?
Michelle’s pending departure
Difficulty filling Archdiocese team
Possibility of it being hosted in W’loo / CF and sending kids to their program
Possibility of hosting it on our own without team
Youth Ministry Update – Julie
EDGE met on 3/27. Our recent class was on God’s ultimate creation, Humankind. The additional Bible story was Noah and the Ark. Genesis 6:13-8:19. The adult leadership met Thursday, 3/7 and has completed going through the remaining planning for lessons. At the April 24 class the lesson for Keeping Children Safe will be done.
Confirmation/Chosen class meets 4/7. At the next class small groups will be going over the lesson for Keeping Children Safe. Fr Ambrosy will be hearing confessions, as well. April 4 is available to go over the KCS lesson. I will be gone for the April 7 classes.
NCYC 2019 The Silent Auction ended Sunday, 3/31 and raised $3579. We had our Kick-off meeting on 3/24. Archdiocesan required paperwork was filled out, the choosing of roommates was begun and we explored the theme of NCYC BLESSED-BROKEN-GIVEN.
jOURney Advertising for teen sign up for the Good Friday Stations of the Cross began the weekend of 3/30-3/31. On April 14, the lesson for Keeping Children Safe will be done.
LOTEC (Life on the EDGE:Colorado) has a squad of 7 teens, 2 adults. Deacon has set the Kick-off meeting for April 14 at 7pm. Funds are beginning to come in. Currently we have $750 of the $1750 that the teens are responsible for collected. Parishioners have donated $1050. We owe a total of $6750 and we have $1800 collected so far. April reminders went out to the teens April 2.
Budget thoughts will be presented at our meeting.
Adult Formation Update – Sigrid
4 groups / 30-35 ppl participating weekly
“LOTEC” Update – Julie
Budget - Numbers due in May
Long Term Planning Discussion - Update from Andrea
Faith Formation Position - 3 applicants
Possible start date??? June 1
Faith Formation Terms – Elections in May
Wayne Green (2016-19) - willing to continue for another 3-yr term depending on nominations
Sigrid Brus (2015-17, 2019) - off FCC one yr. for temporary staff position at parish - need to step away
Amy Kangas (2016-19) - need to step away due to work commitments
Andrea Dufner (2017-20)
Terri Cruise (2018-21)
Bill Flege (2018-21)
Any other items. Closing Prayer
Liturgy Committee Meeting - March 12, 2019
Called to order by Ellie Hilbert at 6:30 p.m. on in the Office Conference Room.
Members present: Fr. David Ambrosy, Mollie Muntefering, Ellie Hilbert, Donna McNulty, Ruth Schluter, and Bev Brus.
The opening prayer and reflection was presented by Ellie Hilbert – Leviticus 19:1-2, 11-18, and the March 11 reflection was used. The minutes of the last meeting were read silently. The minutes were approved as read.
Update on Reschedule for Retreat: The retreat will he held on October 5th from 2 - 5.
Usher Coordinator: Mollie is asking people about this position
Long Term Parish Planning
Ellie and Ruth explained a paper (see below) they had brought with them from the meeting. At the top of our Agenda is the parish mission statement. They took the mission statement and broke it apart to make the vision statement. Following is the rough draft of the vision statement.
St. Mary’s is a growing community that strives for open communication for the entire community. Communicating and living the gospel. St. Mary’s does this by reaching out and taking care of physical and spiritual needs of the parish Our educational programs are for all ages.
St. Mary’s strives to serve others by helping the less fortunate. Tithing is local, national, and international and meets social, economic and other cultural needs. Fostering vocations.
St. Mary’s worships together by engaging all members to participate, using our time and talents to create community and discipleship. Through sacramental participation, supporting liturgical ministers and forming small faith groups.
If there is any feedback let Ellie know.
Comments on Ash Wednesday: Ash Wednesday went well. At the noon service, need to take out the Sign of Peace and discuss when to have the collection.
Use of name tags on the weekend: Name tags went well. Will make a sign to have people put first and last name and town.
Liturgy for First Week of Lent: Mollie will call for help to help with decorating. She needed help with ironing the altar cloths.
Reconciliation Service: Only about 100 people. There were more First Reconcilian at Christmas time. Didn’t know if the ice in the morning kept people away.
Review Budget: Will ask to increase the budget for bread and wine. Everything else looked ok.
Server practice: Server practice will be at 5:15.
Reception of Oils: Mollie has the script. Mollie will ask Angie to carry the Oil of the Sick, Sara Heiz to carry the Oil of the Catechumens, and Mary Foy to carry the Oil of Holy Chrism.
Rice Bowl Collection : Will start collecting Rice Bowls on Palm Sunday and will end after Easter. It was suggested to publish a goal for the Rice Bowl and to push toward the end. Mollie has materials to mention the Rice Bowl in the beginning and Prayers of the Faithful. Some suggestions were to have tubs in back of church to collect the Rice Bowls or to put them up on the altar. The staff would make sure they got to the office.
Washing of feet: Mollie is going to ask 6 families or some of our youth Confirmation and college students to help start. It was suggested to sing Lord Jesus song at this time.
Transfer of Blessed Sacrament to area of repose
Adoration – Classroom: This will be set up in Classroom B. Mollie will make a worship aid for this service and will have the words to the last song. Last year people didn’t sing. Father will process the same as last year.
Prayers for Missal: The Apostles Creed will be added to the front of the missal. She asked about the Vocations Prayer.
It was suggested to put a blurb in the Bulletin to look in the Missal for certain items in the Missal. Just to let people know what is in the Missal.
It was suggested to put in the bulletin about when to bow and genuflect when coming into church.
Good Friday: The servers will have training 20 minutes before the service. We will have St. Peter’s Fire this year.
Palm Sunday: Mollie will hand pick people to read the passion on Palm Sunday. The Easter candle is ordered.
Easter Vigil: There are no Baptism’s this year.
REMINDER: Liturgy Committee - Pray Stations together March 26th @ 6:30pm)
The next meeting will be held on Tuesday, April 9, 2019, at 6:30 p.m. in the Office Conference Room. Closing Prayer The meeting was closed with the closing prayer. Adjourned at 7:40 p.m.
Pastoral Council Meeting 2 – 19 – 19
Attendees: Renee Aschbrenner, Jennifer Siech, Mary Ann Hinders, Trent Lockard, Elaine Lawler, Wayne Green, Phil Paladino, Father Ambrosy, and Kelly Flege from Finance Committee.
January 15, 2019 minutes were reviewed and Mary Ann moved to approve the minutes. Elaine seconded the motion and the motion was approved.
Finance Committee Update: Next month’s expenses could come in over budget due to multiple maintenance expenses. The decision was made to remove the Fall Dinner and Holiday Bazaar envelopes from the offertory envelopes. There will be three envelopes added for the holy days observed on 8/15/19, 12/8/19 and 1/1/20 which will go to charitable organizations determined by the Peace and Justice Committee.
Renee moved to approve the Parish Life charitable giving requests. Mary Ann seconded the motion and the motion was approved.
Task Force Update: The task force has not been able to meet yet due to weather.
The council did brainstorm some ideas on what its vision may be for the future of the church. Some things mentioned were:
Finance Council – Feb 19, 2019
Present: Penny Toay, Steve Phyfe, Kelly Flege, Fr Dave Ambrosy. Also present: Deacon Phil Paladino, Dixie Jacobs.
Monthly Financials: Offering is about $10,000 below last year’s giving. Some parishioners made their 2018 donations in late 2017 due to tax changes. The offertory deficit is about the same as the total of those early gifts. The finance council is comfortable to not adjust the budget at this time. The taxa, priest health insurance, and property insurance will be paid in March. They are the last remaining large annual costs for the parish, and are within budget. Steve made a motion to accept the financials as presented; Penny seconded. The motion passed unanimously.
Offertory Envelopes: The council reviewed the special collection envelopes. The fall dinner and bazaar envelope donations are only a couple hundred dollars. The cost is prohibitive to continue with these. Only two of the Holy Days have an envelope in the packet, and several parishioners have requested an envelope for the remaining Holy Days. Penny made a motion to remove the fall dinner and bazaar envelopes and add a Holy Day envelope for Jan 1, Aug 15 and Dec 8. Steve seconded the motion; the motion passed unanimously.
Budget 2019/20: Cost of living (COLA) is 1.9%. The budgeting process will begin next month.
Long-Range Planning: The committee has not meet due to weather. Their first meeting is next week.
March 19 Meeting Agenda: monthly financials, long-range planning, 2019/20 budget.
Building and Grounds Budget Meeting - February 26, 2019
Present: Duane Schwickerath, Father David, Tim [)reesman, John Qaap, Laurie Masters, Becky David, Jon Elsamiller, Chris Schaedig, Milora Johanns.
Old business was discussed with these items being covered on this year’s budget.
Large prairie will be seeded in the spring after not being able to get it done in the fall. Will use pollinator seed that has lowa Native plants. Duane is hoping to do all prairies with the seeds that have been purchased.
The church has been so busy that Duane has not gotten any painting done yet. He is hoping for May or June to get it done. It was also mentioned that nails are popping out in the hall.
We looked at the members of the committee. Looking for members to replace Becky David, Brian Sutton, Milora Johanns, with a replacement found for Jon Elsamiller. Todd Tatroe will join the committee. There were no volunteers to become chairperson.
We propose to have $3500 for snow removal. This year the budget was not enough to cover all that has needed done.
$500 will be needed for weed control.
$4000 for crack repair on the parking lot. The person who did it last year has raised their price, thus we need to budget more.
The mower deck, snow blower, and drive train on the tractor need attention. They have been used
extensively and sometimes been a bit abused with volunteer helpers. The items are fragile. We would propose $6850 to replace the items. There is a possibility to rebuild the drive train and replace the blower for a savings of about $1500. We feel that replacing will give us more years of usage and we still have some trade-in value right now.
Discussion was held on purchasing a salt spreader and application by parishioners and Duane. This was voted down after comparing costs.
Peace & Justice Committee – Feb 11, 2019
Waverly Habitat Build in Heartland Hills: The drywall has been hung and now we are mudding and taping. A St. Mary crew worked February 9th and another work day will be planned for March or April.
St. Mary Parish Life Minutes - February 20, 2019
Went over financials. Thanks to Dixie for sending a corrected copy.
We have Santa reserved for the 2019 Holiday Bazaar. Sharon has sent thank-you letters to the 2018 vendors. We listed questions that need to be answered before we can do further planning for the 2019 Holiday Bazaar. Helen will email the list to the office staff.
Linda O. is investigating new coffee carafes for the kitchen. The current ones are 10 years old and many have commented that they do not keep the coffee hot. Rubber gaskets on lids are also no longer good on quite a few of them. The plan would be to replace the worst 12 carafes as a start.
Parish Life will serve the Simple Supper on Tuesday, March 26. Menu will be a baked potato bar. That has been well-received in the past.
St. Mary Parish Life Minutes (revised) January 17, 2019
Went over financials. Helen will email Dixie for some clarification.
The following lists the money that we are spending at this time: (We ask that Dixie transfer the amounts into the respective accounts right away.)
*Habitat for Humanity Account....................................... $ 1000.
*2019 Lenten Project.........................................................$ 250.
Womanade (Waverly group)............................................$ 500.
*St. Mary Cemetery Fund...................................................$ 1000.
*Saints Cafe Fund.............................................................. $ 1000.
Ad space in St. Mary Bulletin..............................................$ 395. estimate
St. Mary Nativity.................................................................$ 1250.
Total expenditures.............................................................$ 6395.
Note: NCYC now has $2000. from Parish Life in their account for the 2019 trip.
We decided to meet on February 20 at Sharon's to discuss the Holiday Bazaar.
Please contact Helen or Linda O. if you have questions.
Community Meal Planning Meeting March 2019
Attendees: Tom Singewald and Grand Daughter Hattie, Nancy Carlson, Jan Kriener, Dolly Kreger, Jim and Linda O’Donnell
Last month we served 229 guests a meal of pork chops, mashed potato with gravy, squash, applesauce cup, bars and ice cream. The meal cost $168.44 with supplies coming from the grant provided by the Waverly/Bremer Foundation.
The grant application from Waverly/Bremer Foundation has been completed and needs to be sent in by March 15th. This is for the fiscal year 2019/20.
The vision statement worked on by the Leadership Committee was reviewed.
The March meal will be goulash, bread and butter, jello with fruit, cookies and ice cream.
The April meal will be beef stew, bread and butter and bars with ice cream.
We have 12 oz bowls with lids to be used for carry outs for both meals.
The May meal will feature pork chops.
Our next meeting will be April 3rd, 9:30 AM in the conference room at St. Mary Church.
Liturgy Committee – Feb 27, 2019
The Liturgy Committee Meeting was called to order by Ellie Hilbert at 6:30 p.m. on February 27, 2019 in Father’s Office. There were 8 members present: Fr. David Ambrosy, Mollie Muntefering, Ellie Hilbert, Donna McNulty, Susie Poock, Ruth Schluter, Gail Dunnwald, and Bev Brus.
The opening prayer and reflection was presented by Ellie Hilbert –Mk 9:38-40 and February 27th Meditations from Word Among Us
Mollie will check to see if October 5th will work to have the Retreat rescheduled.
Leadership Group Meeting - Name Tags (Long Term Planning Committee
It was brought up at the meeting people liked the name tags and would like it more often. We will try to have 2 weeks in a row. It was suggested to have first and last name and the town they live in. We will have name tags on the weekends of March 9th and 16th. Susie cannot be there on the 16th. We will see how it goes on the 9th. Ushers may be able to direct people to use the name tags.
Another point was when the next Pictorial would be. Someone will check to see if the books can be online. One concern is if on-line who can see phone numbers and emails.
Usher coordinator - Vicky stepped down
Some names to contact to see if they would take this position were, Betty and Denny Meyer, Joe Barber, Brian Graettinger, and Ron Meisgeier. Mollie has a Job Description. They would train new ushers and invite people to the ministry.
Outline for Ash Wed & Lenten liturgies Prayers of the Faithful - spoken or sung?
The Prayers of the Faithful would be read and we will use Lord, Help us with your Grace.
Commentator will read the Entrance Antiphon and invite people to kneel, Father will process without music and someone will ring the bowl bell 3 times. Father will bow and go by his chair and kneel. The deacon and servers will go to their usual spots and kneel. Father will invite people to stand and have the Sign of the Cross, there is no Penitential Rite and No Creed. There will be a Blessing of the Ashes. Some of the Eucharistic Ministers will help distribute ashes. 3 are needed at 7 am and noon and 5 are needed for 6 pm service. The collection will be for BirthRite.
For the weekends during Lent Father will come in without music and someone will ring the bowl bell 3 times. The cantors will chant the Kyrie, we will say the Apostles Creed (it is not in the front cover and someone will have to announce where to find in the Missals). We will have a spoken response for the Prayers of the Faithful. There will be a reflection song after Communion. This will be sung as soon as the musicians have had communion. After this song Father will ask the people who visit the homebound to come up.
Worship Environment needs and dates
Tuesday March 5 - 9am set up for Ash Wed
Friday April 12 - 9am set up for Palm Sunday
Tuesday April 16 - 9am take down Palm Sunday decor
Thursday April 18 - 9am set up for Holy Thursday
Thursday April 18 - 7pm (After Mass) set up for Good Friday
Saturday April 20 - 9am set up for Easter Vigil
Mollie has sent this schedule out to the committee. If anyone can help they are welcome.
Reconciliation Service plan - Sunday, March 10 @ 5:00pm Ideas for readings
After this meeting whoever wants to stay after can help pick out readings
Tuesdays - 5:30pm Mass/6pm Simple supper/6:30pm Stations
Liturgy Committee - Pray Stations together March 26th @ 6:30pm)
The different committees are going to take turns going to the Stations of the Cross. Our turn is March 26th, if you are available.
Palm Sunday - outline of liturgy
We will start in the hall. People can pick up Palms as they come. Father will start with the Sign of the Cross, Bless the Palms, have a Reading and we will walk into the church. We will try to have people just walk in the doors by the Baptismal font. When we get into church we start with the Liturgy of the Word, Passion will be read in parts and have music. We will use the Apostles Creed, there will not be a Reflection song at the Mass. The last song will be Were you There sung acapella
RCIA is being revamped to go year round. This will make it more flexible for people to meet their needs. Mollie is looking into going to a conference in July about RCIA.
The next meeting will be held on Tuesday, March 12, 2019, at 6:30 p.m. in the Office Conference Room.
The meeting was closed with the closing prayer. The meeting was adjourned at 7:40 p.m.