Parish Council Minutes, October 18, 2016
Attendees: Fr. David Schatz, Ken Kuennen, MaryAnn Hinders, Renee Aschbrenner, Michelle Even, Justin Crouse, Jill Groth, & Michelle Stevens.
Guests: Faith Formation Leaders-Michelle & Yvette
Reflection: Fr. Schatz
September Minutes reviewed & approved: Ken and Michelle
Introductions & Discussion with Faith Formation Leaders (Guests): Reflection and group sharing around topics related to childhood and adult influences on faith formation with Council members. Reviewed and discussed highlights from a shared article, and the evolution of the Generation of Faith program. Common themes around faith formation included parental guidance, mass attendance, and family examples of service. Our approach is including sending monthly resources home in a variety of ways, such as table-tents, video clips, readings, etc. and supporting the concept of parental influence. Attendance is up in Edge, Confirmation and GoF. Confirmation preparation includes a service focus (involving family, as well). The incorporation of Superhero attributes (and associated artwork) have been received well by the older kids. Appreciation was voiced to Mrs. Steuer for her artistic contributions to the superhero displays. They will be viewable during a weekend so mass attendees can view. What adult and childhood faith formation involve are much different, and the approach is to be comprehensive and engaging for all involved. This is requiring much time and effort, and space-planning for all of the groups meeting on campus at overlapping times. Group discussed space needs as we project attendance levels. As an example, there were 39 baptisms last year. Encouragement was voiced around using that type of data for long-term space planning.
Feedback from Parishioners & Pastor’s Comments: Fr. Schatz relayed that 40/90 Fall Dinner “new member” complimentary tickets were redeemed, and 15/40 “other” complimentary tickets were redeemed. Much appreciation was expressed for this provision. Overall, the kickoff for GoF was viewed as a positive start to the year, and minor tweaks are being made from observations after the first session. Proxy has been received for the Steeple project, and that is moving forward. An Advent Newsletter is forthcoming.
A Coordinator of Hospitality was needed. Suzie Pope was asked to fulfil this role. We currently have 300+ people involved in ministry; all of the scheduling is handled through: Schedule Pro. Within Schedule Pro, group communications are used to inform each group (i.e. Ushers) of their specific topic or information. Within the LEE, we have a Worship Environment Group; their task is how to decorate the church, banners, season meetings. They have cleaned up and organize the church. The committee has improved long term planning; details organized and documented information on spreadsheet for future events/planning. LEE has adopted a shared ministry, where they teach others within the group to be equipped others to flourish and develop their talents. It builds and gives other accountabilities and help in areas, so we don’t have one person or a few people that has to have their hands involved in and overload them.
They have also developed coordinators for all the various areas of the church, usher, liturgy, welcoming, hospitality, children’s liturgy. Job descriptions were developed, as a resource to help them determine what the job task is and how they will help fulfill that role. They use the job descriptions to train the ministers, assess their needs and allow Molly to help and address other areas in need.
There has been an Intern request from Anna Johan, she would be mentored by Molly. Molly has stated that we may need to be able to provide some financial support for this next year.
Outreach - Welcoming more Wartburg students. So they can take the word from church back to Wartburg. Be supported here thru resources or members at church.
Budget Report (revised report) Loan repayment early, causing the revised budget. Motion to proposed revision to budget was provided by MaryAnn & seconded by Renee. Unanimously approved.
Fall Dinner Knights of Columbus are in charge of this event. Father shared that in the past, 10 Tickets to fish fry given to people in need… all 10 attended and thanked and appreciated. Meals are also provided to shut-ins as a part of the Outreach program. It was proposed that as part of Welcoming/Outreach that the congregation invite new parishioners/families to the fall dinner. It is anticipated that there would be approx. 30 families this year. Special colored tickets will be created and sent to the new parishioners and special meet and greet will be extended to those new members as part of the welcoming committee. Also, ½ price tickets will be available for Wartburg students. Should Fall Dinner have other items to inform others about community…. Idea of tables on what we do or what they can sign up for. Celebrate paying off debt. Due to the limited space and number of workers needed it was determined that we would only have meet and greet for new members and no other informational tables would be available at the Fall Dinner.
What Feedback was received from the letter regarding adding a steeple to the church? Father said there wasn’t any.
Feedback on Wartburg Mass – everyone appreciated it. Lots of people commented it was very important to welcome the students and the students appreciated the feeling for all the congregation that they were welcome and had an additional support within the church community.
GOF is developing nicely. Excitement is building and planning is going well.
October 18th next meeting.
Read articles for Faith Formation group next wk
Motion to adjourn provided by Renee and seconded by Ken.