Pastoral Council Minutes, January 21, 2020
Present: Ruth Schluter, Jeff Keen, Kelly Flege, Phil Paladino, Father Dave, Wayne Green
Finance Council Meeting – Jan 21, 2020
Attendees: Kelly Willis, Kelly Flege, Becky Willson, Scott Danner, Joe Barber, Steve Phyfe, Fr Dave Ambrosy. Also present: Deacon Phil Paladino, Dixie Jacobs.
Monthly Financials: Offertory is about $21,000 over last year’s giving and this year’s budget. Christmas offering was also above budget by $2,000. We received a $10,000 bequest, which will be deposited into the memorial fund.
Letter to Parish: Kelly Flege distributed a draft of a letter to go with the financial summary to the parish. The finance council made some minor modifications, then approved its inclusion in the mailing to parishioners.
CFAD – “Foundation for our Catholic Community”: Fr Dave and Dixie met with representative for this fund, which is an option for long-term savings/endowments. It is not subject to archdiocesan taxa. The CFAD would return 4% annually rather than the Archdiocesan Deposit & Loan’s (D&L savings) return based on market fluctuations. The 4% would give the parish steady income, and also allow for growth of the principal to off-set inflation. The CFAD has a 1% annual fee. The parish’s religious education endowment and cemetery perpetual care would qualify for this investment. The CFAD is separate from the archdiocese, but the investment in it is supported by the archdiocese. The council asked Dixie to get an annual report for the CFAD, what is the annual return for the archdiocese D&L for the past 5yrs, and where will the ArchOne fund be invested.
Coffee: The peace & justice committee is making a recommendation to use Fair Trade coffee, which compensates coffee farmers justly. They would like to purchase it through Equal Exchange, which also donates a portion of sales to Catholic Relief Services. It would cost about double the current coffee, but the support of fair trade coffee makes a positive impact on small scale farmers’ livelihoods and on the health of the earth. The total cost would be about $600/yr. Joe made a motion to recommend to pastoral council to use fair trade coffee for the parish; Kelly W seconded. The motion passed unanimously. The recommendation will be sent to parish council.
Long-Range Planning: Joe Barber will be the finance representative but is unable to attend the first meeting. Scott Danner volunteered to attend that meeting.
Next meeting Feb 18. Kelly F and Kelly W will not be able to attend the Feb meeting. Meeting adjourned.
Saints Café All Group Meeting January 2020
Attendees: Jim & Linda O’Donnell, Dortha Winer, Marty Van Hemert, Kathy Magnall, Brenda Geuther, Dolly Kreger, Nancy Carlson, Evelyn Aubrey, Ron Zelle, Michele Fischer.
The 6 month numbers were reviewed and we are serving approximately the same number this year as last at 5,229 meals with the out of pocket costs remaining the same at 70 cents per meal for food. In kind has continued to grow with $6,873 of items donated this year to date compared to $5,767 the same period last year. The number riding the bus has continued to decline with 135 total riders this last 6 months compared to 154 last year in the same period.
Purchasing food from the Northeast Iowa Food Bank has allowed us to keep our out of pocket costs very reasonable and currently the Food Bank is offering meat and milk for 5 cents per pound. Produce continues to be free and the Food Bank delivers milk and produce to be used or distributed at our meals. We currently have a credit balance at the Food Bank of $272 and have a donation from the Women’s Group from St. Mary Church of $500 to be used for supplies the rest of this fiscal year. The Women’s Group has committed a $1,000 grant for our use next fiscal year.
We need to apply for the Bremer/Waverly Foundation grant by March 31st. We received $3,500 this last year to be used for transportation and supplies. We used $2,500 of this grant for transportation and $1,000 for supplies. Assuming 270 riders per year, the cost would be $9.25 per rider. The cost of supplies has continued to increase and we currently spend about $2,500 annually for paper products on which the meal is served or carried out. Because of the increased cost of supplies and reduced funding from other sources, it was decided we should apply for the $2,500 for supplies and the $1,200 we spend at the food bank from the Bremer/Waverly Foundation. The 5 churches spend $7,200 annually for the food that is served and in kind from Hy-Vee and others is valued at $13,300 annually. We will not know until late June the amount we will receive from this grant.
Other sources of funding to include Thrivent gift cards were identified and some of these funds are currently being used to fund the cost of food. It was not felt this source would make up the $2,500 needed to continue Curt’s Cab. We also discussed delivering meals to the Waverly Homes as an alternative to providing free rides. We decided not to begin this service as we would need to deliver to other places if requested and it could become a logistics problem. There are guests who currently travel from the Homes to our meal and take meals back for those who do not wish to attend the meal.
Reducing the hours we serve from 5-6:30 to 5-6 was discussed and Michelle pointed out 6:30 was the cut off time due to guests who work at Goodwill not getting done until 6 PM and these hours allowed them time to get to Saint Café.
The next large group meeting will be April 2nd at 6:30 PM at St. Paul Church. Respectfully Submitted, Jim O’Donnell
Community Meal Planning Meeting February 2020
Attendees: Tom Singewald, Dolly Kreger, Jan Kriener, Nancy Carlson, Jim & Linda O’Donnell
Last month we served 186 meals of pork loin slices, mashed potatoes with mushroom gravy, corn, bars and ice cream. The meal cost -0- as all meat had been purchased before.
In February we plan to serve chicken tetrazzini, jello with fruit, corn, cookies and ice cream.
In March we serve two meals, the first will be scalloped potatoes with ham, squash, bars, and ice cream.
The second meal will be chef surprise.
The grant request for the Waverly/Bremer Foundation which must be submitted by March 31s will be for $3,700 to be used to pay for supplies $2,500 and purchases from the Northeast Iowa Food Bank $1,200. It was decided at the Group Meeting not to include moneys for transportation this coming year.
The next meeting will be March 4th, 9:30 AM in conference room at St. Mary Church.
Pastoral Council Meeting - November 19, 2019
Present: Ruth Schluter, Elaine Lawler, Trent Lockard, Jeff Keen, Kelly Flege, Gerri Dix, Fr. Dave, Phil Paladino
Prayer – Fr. Dave
Trent move, Jeff seconded.
Fall Dinner – lack of volunteers. KofCs struggling to continue fundraiser. (all proceeds going to our operating budget.)
We suggest approaching getting volunteers. Should be strongly encouraging the youth. More one-on-one requests for help.
Time & Talent: Mollie spoke with Ruth regarding this. Flyer we got last month was supposed to be a mailing. Then they would do a stewardship fair.
Quarterly Report in the Bulletin: We need to ask Dixie when it is going to be reflected in the bulletin? We would like to see it in January.
Begin Next Step of long-range planning process – Phil & Fr. Dave
Viewed the original plans of current facility with the “phase 2” with it.
Father has reached out to the finance officer for the archdiocese to tell them we are currently looking at our needs.
Various organizations have been asked to give us their recommendations as to what their needs are. Long Range Planning group then created visions & goals from those recommendations. The next step is creating a feasibiltiy committee to recognize the n;eeds that needs that are not being met with our cuurent facilities and move forward to fulfill these needs. Pastoal Council and Pastor need to create a Feasability Committee. Phil will help guide us in this process.
Motion made to start creating a Feasbility Commiittee to look at the resources we need for our long-term necessities, and to schedule an additional Pastoral Council meeting in December to further work on this.
Gerri motioned, Kelly seconded
Peace & Justice Committee - January 13 2020 Meeting Minutes
Opening Prayer - Mollie
Closing Prayer. - Phil
Finance Council Meeting – Nov 19, 2019
Attendees: Kelly Willis, Kelly Flege, Becky Willson, Scott Danner, Joe Barber, Fr Dave Ambrosy. Also present: Deacon Phil Paladino, Dixie Jacobs.
Monthly Financials: Offering is about $10,000 above budget. Giving has increased since the finance talk at Mass in the fall. Thank you to the finance members who spoke at Mass. Utilities and staffing, with the faith formation director vacancy, are below budget. The council discussed the need of a full-time director. Dixie will get the ad out to the colleges for early graduates. Early spring is when current directors look for new positions, so we will be promoting it heavily in the new year. A TV was mounted on the wall of classroom B in memory of Bob Coonradt. This completes the installation of TV’s in classroom/meeting spaces.
Fall Dinner: The Knights of Columbus again organized the fall dinner, which was a great success. They had fewer volunteers this year and will not be able to continue this event without more volunteer participation and help coordinating. The KC’s would like to have the ability to accept credit/debt cards. The finance council agreed that would be a great addition. Dixie will look into this.
Long-Range Planning: The pastoral council accepted the vision and goals from the first step of the long-range planning. The next step is for Fr Dave and the pastoral council to approve the formation of a feasibility committee. This committee would look at the goals and objectives to discern the physical or structural needs of the parish and involve consultation with an architect at some point in the process. Concern about timing with the ArchdiocesanOne campaign was discussed, but a capital campaign would be at least a year or more down the road, so the finance council found no conflict.
Faith Formation - Staffing: Mollie Muntefering, liturgist, is coordinating RCIA. Dixie Jacobs, Angie Beck and Megan Hockenson (temporary PT staff member) are coordinating the elementary programming. A discussion was held on the added responsibilities and time to fill-in in the absence of a faith formation director.
Community meal planning meeting December 2019
Attendees: Tom Singewald, Sue and Jim Aubrey, Nancy Carlson, Dolly Kreger, Jan Kriener, Jim & Linda O’Donnell
Last month we served 217 meals of scalloped potatoes and ham, squash, ice cream and cookies.
In December we will serve maid rites, pork & beans, potato chips, bars and ice cream.
In January the meal will be pork slices, mashed potatoes, squash, cookies and ice cream.
February will feature chicken tetrazzini.
We received a $250 Thrivent gift card from Sandra Foelske, which Evelyn Aubrey obtained. It was spent of supplies to include carry outs, napkins, cups and bowls.