Pastoral Council Meeting 2 – 19 – 19
Attendees: Renee Aschbrenner, Jennifer Siech, Mary Ann Hinders, Trent Lockard, Elaine Lawler, Wayne Green, Phil Paladino, Father Ambrosy, and Kelly Flege from Finance Committee.
January 15, 2019 minutes were reviewed and Mary Ann moved to approve the minutes. Elaine seconded the motion and the motion was approved.
Finance Committee Update: Next month’s expenses could come in over budget due to multiple maintenance expenses. The decision was made to remove the Fall Dinner and Holiday Bazaar envelopes from the offertory envelopes. There will be three envelopes added for the holy days observed on 8/15/19, 12/8/19 and 1/1/20 which will go to charitable organizations determined by the Peace and Justice Committee.
Renee moved to approve the Parish Life charitable giving requests. Mary Ann seconded the motion and the motion was approved.
Task Force Update: The task force has not been able to meet yet due to weather.
The council did brainstorm some ideas on what its vision may be for the future of the church. Some things mentioned were:
Finance Council – Feb 19, 2019
Present: Penny Toay, Steve Phyfe, Kelly Flege, Fr Dave Ambrosy. Also present: Deacon Phil Paladino, Dixie Jacobs.
Monthly Financials: Offering is about $10,000 below last year’s giving. Some parishioners made their 2018 donations in late 2017 due to tax changes. The offertory deficit is about the same as the total of those early gifts. The finance council is comfortable to not adjust the budget at this time. The taxa, priest health insurance, and property insurance will be paid in March. They are the last remaining large annual costs for the parish, and are within budget. Steve made a motion to accept the financials as presented; Penny seconded. The motion passed unanimously.
Offertory Envelopes: The council reviewed the special collection envelopes. The fall dinner and bazaar envelope donations are only a couple hundred dollars. The cost is prohibitive to continue with these. Only two of the Holy Days have an envelope in the packet, and several parishioners have requested an envelope for the remaining Holy Days. Penny made a motion to remove the fall dinner and bazaar envelopes and add a Holy Day envelope for Jan 1, Aug 15 and Dec 8. Steve seconded the motion; the motion passed unanimously.
Budget 2019/20: Cost of living (COLA) is 1.9%. The budgeting process will begin next month.
Long-Range Planning: The committee has not meet due to weather. Their first meeting is next week.
March 19 Meeting Agenda: monthly financials, long-range planning, 2019/20 budget.
Building and Grounds Budget Meeting - February 26, 2019
Present: Duane Schwickerath, Father David, Tim [)reesman, John Qaap, Laurie Masters, Becky David, Jon Elsamiller, Chris Schaedig, Milora Johanns.
Old business was discussed with these items being covered on this year’s budget.
Large prairie will be seeded in the spring after not being able to get it done in the fall. Will use pollinator seed that has lowa Native plants. Duane is hoping to do all prairies with the seeds that have been purchased.
The church has been so busy that Duane has not gotten any painting done yet. He is hoping for May or June to get it done. It was also mentioned that nails are popping out in the hall.
We looked at the members of the committee. Looking for members to replace Becky David, Brian Sutton, Milora Johanns, with a replacement found for Jon Elsamiller. Todd Tatroe will join the committee. There were no volunteers to become chairperson.
We propose to have $3500 for snow removal. This year the budget was not enough to cover all that has needed done.
$500 will be needed for weed control.
$4000 for crack repair on the parking lot. The person who did it last year has raised their price, thus we need to budget more.
The mower deck, snow blower, and drive train on the tractor need attention. They have been used
extensively and sometimes been a bit abused with volunteer helpers. The items are fragile. We would propose $6850 to replace the items. There is a possibility to rebuild the drive train and replace the blower for a savings of about $1500. We feel that replacing will give us more years of usage and we still have some trade-in value right now.
Discussion was held on purchasing a salt spreader and application by parishioners and Duane. This was voted down after comparing costs.
Peace & Justice Committee – Feb 11, 2019
Waverly Habitat Build in Heartland Hills: The drywall has been hung and now we are mudding and taping. A St. Mary crew worked February 9th and another work day will be planned for March or April.
St. Mary Parish Life Minutes - February 20, 2019
Went over financials. Thanks to Dixie for sending a corrected copy.
We have Santa reserved for the 2019 Holiday Bazaar. Sharon has sent thank-you letters to the 2018 vendors. We listed questions that need to be answered before we can do further planning for the 2019 Holiday Bazaar. Helen will email the list to the office staff.
Linda O. is investigating new coffee carafes for the kitchen. The current ones are 10 years old and many have commented that they do not keep the coffee hot. Rubber gaskets on lids are also no longer good on quite a few of them. The plan would be to replace the worst 12 carafes as a start.
Parish Life will serve the Simple Supper on Tuesday, March 26. Menu will be a baked potato bar. That has been well-received in the past.
St. Mary Parish Life Minutes (revised) January 17, 2019
Went over financials. Helen will email Dixie for some clarification.
The following lists the money that we are spending at this time: (We ask that Dixie transfer the amounts into the respective accounts right away.)
*Habitat for Humanity Account....................................... $ 1000.
*2019 Lenten Project.........................................................$ 250.
Womanade (Waverly group)............................................$ 500.
*St. Mary Cemetery Fund...................................................$ 1000.
*Saints Cafe Fund.............................................................. $ 1000.
Ad space in St. Mary Bulletin..............................................$ 395. estimate
St. Mary Nativity.................................................................$ 1250.
Total expenditures.............................................................$ 6395.
Note: NCYC now has $2000. from Parish Life in their account for the 2019 trip.
We decided to meet on February 20 at Sharon's to discuss the Holiday Bazaar.
Please contact Helen or Linda O. if you have questions.
Community Meal Planning Meeting March 2019
Attendees: Tom Singewald and Grand Daughter Hattie, Nancy Carlson, Jan Kriener, Dolly Kreger, Jim and Linda O’Donnell
Last month we served 229 guests a meal of pork chops, mashed potato with gravy, squash, applesauce cup, bars and ice cream. The meal cost $168.44 with supplies coming from the grant provided by the Waverly/Bremer Foundation.
The grant application from Waverly/Bremer Foundation has been completed and needs to be sent in by March 15th. This is for the fiscal year 2019/20.
The vision statement worked on by the Leadership Committee was reviewed.
The March meal will be goulash, bread and butter, jello with fruit, cookies and ice cream.
The April meal will be beef stew, bread and butter and bars with ice cream.
We have 12 oz bowls with lids to be used for carry outs for both meals.
The May meal will feature pork chops.
Our next meeting will be April 3rd, 9:30 AM in the conference room at St. Mary Church.
Liturgy Committee – Feb 27, 2019
The Liturgy Committee Meeting was called to order by Ellie Hilbert at 6:30 p.m. on February 27, 2019 in Father’s Office. There were 8 members present: Fr. David Ambrosy, Mollie Muntefering, Ellie Hilbert, Donna McNulty, Susie Poock, Ruth Schluter, Gail Dunnwald, and Bev Brus.
The opening prayer and reflection was presented by Ellie Hilbert –Mk 9:38-40 and February 27th Meditations from Word Among Us
Mollie will check to see if October 5th will work to have the Retreat rescheduled.
Leadership Group Meeting - Name Tags (Long Term Planning Committee
It was brought up at the meeting people liked the name tags and would like it more often. We will try to have 2 weeks in a row. It was suggested to have first and last name and the town they live in. We will have name tags on the weekends of March 9th and 16th. Susie cannot be there on the 16th. We will see how it goes on the 9th. Ushers may be able to direct people to use the name tags.
Another point was when the next Pictorial would be. Someone will check to see if the books can be online. One concern is if on-line who can see phone numbers and emails.
Usher coordinator - Vicky stepped down
Some names to contact to see if they would take this position were, Betty and Denny Meyer, Joe Barber, Brian Graettinger, and Ron Meisgeier. Mollie has a Job Description. They would train new ushers and invite people to the ministry.
Outline for Ash Wed & Lenten liturgies Prayers of the Faithful - spoken or sung?
The Prayers of the Faithful would be read and we will use Lord, Help us with your Grace.
Commentator will read the Entrance Antiphon and invite people to kneel, Father will process without music and someone will ring the bowl bell 3 times. Father will bow and go by his chair and kneel. The deacon and servers will go to their usual spots and kneel. Father will invite people to stand and have the Sign of the Cross, there is no Penitential Rite and No Creed. There will be a Blessing of the Ashes. Some of the Eucharistic Ministers will help distribute ashes. 3 are needed at 7 am and noon and 5 are needed for 6 pm service. The collection will be for BirthRite.
For the weekends during Lent Father will come in without music and someone will ring the bowl bell 3 times. The cantors will chant the Kyrie, we will say the Apostles Creed (it is not in the front cover and someone will have to announce where to find in the Missals). We will have a spoken response for the Prayers of the Faithful. There will be a reflection song after Communion. This will be sung as soon as the musicians have had communion. After this song Father will ask the people who visit the homebound to come up.
Worship Environment needs and dates
Tuesday March 5 - 9am set up for Ash Wed
Friday April 12 - 9am set up for Palm Sunday
Tuesday April 16 - 9am take down Palm Sunday decor
Thursday April 18 - 9am set up for Holy Thursday
Thursday April 18 - 7pm (After Mass) set up for Good Friday
Saturday April 20 - 9am set up for Easter Vigil
Mollie has sent this schedule out to the committee. If anyone can help they are welcome.
Reconciliation Service plan - Sunday, March 10 @ 5:00pm Ideas for readings
After this meeting whoever wants to stay after can help pick out readings
Tuesdays - 5:30pm Mass/6pm Simple supper/6:30pm Stations
Liturgy Committee - Pray Stations together March 26th @ 6:30pm)
The different committees are going to take turns going to the Stations of the Cross. Our turn is March 26th, if you are available.
Palm Sunday - outline of liturgy
We will start in the hall. People can pick up Palms as they come. Father will start with the Sign of the Cross, Bless the Palms, have a Reading and we will walk into the church. We will try to have people just walk in the doors by the Baptismal font. When we get into church we start with the Liturgy of the Word, Passion will be read in parts and have music. We will use the Apostles Creed, there will not be a Reflection song at the Mass. The last song will be Were you There sung acapella
RCIA is being revamped to go year round. This will make it more flexible for people to meet their needs. Mollie is looking into going to a conference in July about RCIA.
The next meeting will be held on Tuesday, March 12, 2019, at 6:30 p.m. in the Office Conference Room.
The meeting was closed with the closing prayer. The meeting was adjourned at 7:40 p.m.
Pastoral Council Meeting 1 – 15 – 19
Attendees: Renee Aschbrenner, Ruth Schluter, Jennifer Siech, Mary Ann Hinders, Trent Lockard, Elaine Lawler, Michelle Even, Father Ambrosy, and Dan Duffner from Finance Committee.
November 27, 2018 minutes were reviewed. Dan moved to approve and Mary Ann seconded the motion.
Ruth moved to approve the Peace & Justice Committee tithe recipients: Catholic Charities (national) and Catholic League Immigration Network (international). Renee seconded the motion and the committee approved the tithe recipients.
It was determined that all committee minutes should be posted on the Parish website.
Follow-up discussion from the parish meeting was held to establish the best time for the task force to meet in order to provide timely communication to the parish. If the task force meets the week after the Pastoral Council, there will be a month delay in communicating that task force activities. It was suggested that the task force meet the week before the Pastoral Council.
Finance Council – Jan 15, 2019
Agenda: Penny Toay, Dan Duffner, Steve Phyfe, Kelly Flege, Scott Danner, Kelly Willis, Fr Dave Ambrosy. Also present: Deacon Phil Paladino, Dixie Jacobs.
Monthly Offertory: The end of calendar year offertory gifts were generous, and the offering budget has caught up considerably. However, the year to date giving is about $11,600 behind last year’s giving. This is approximately the amount of gifts, which came in Dec 2017 from parishioners gave 2018 offerings early for the tax benefit. Therefore, this could bounce back in 2019. The finance council will monitor this for future budgeting. The council is appreciative of parishioners’ support throughout the year. Expenses are below budget, including staffing due to the coordinator of faith formation choosing to go part-time and utilities being about $2000 below budget. Kelly Flege made a motion to accept the finances as presented; Penny seconded the motion; the motion passed unanimously passed.
Financial Letter to Parish: A draft was distributed. Dixie will make the suggested changes and email a new draft to members before it is mailed with the contribution statements.
Envelopes: Fr Dave would like to see an envelope for the Holy Days. The council will review the envelopes for next year.
Feb Agenda: envelopes, update Feasibility committee, monthly financials. Dan and Scott cannot attend in Feb. Meeting adjourned so members could attend the all parish meeting.
Liturgy Committee Meeting – Jan 8, 2019
Called to order by Ellie Hilbert.
There were 8 members present: Fr. David Ambrosy, Mollie Muntefering, Ellie Hilbert, Donna McNulty, Susie Poock, Ruth Schluter, Gayle Dunnwald, and Bev Brus.
The opening prayer and reflection presented by Ellie Hilbert – Mk 6:34-44 Tuesday, and the January 8 reflection was used. The minutes of the last meeting were read silently. The minutes were approved as read.
What we did best and what we would like to change:
Advent Liturgies Wreath & decorations
Keep the Advent wreath on the altar. It was a good focal point. Over the summer we will look for material to put on the step so it goes with the Advent colors.
Remind sacristans to light the Advent candles the 2nd through 4th week.
It worked good to have the same first song Ready the Way, Spoken Prayers of the Faithful with same response for Advent, and Sang the last song acapella.
Christmas Nativity & Decorations
The old nativity set is sold. Put out in stages this year. That worked.
Music Mass on Christmas Eve 4p.m. & 8p.m. Mass on Christmas Day 9a.m.
Everything went well. Someone mentioned to Father that a lot of people didn’t sing in the hall. Sounded good in the church.
Need to watch the number of hosts and wine for the 4 pm Mass. We had too many hosts this year.
Epiphany students did a nice job.
Comments on the book given by the Parish has been positive.
Retreat updates Schedule
Mollie handed out a schedule of the Retreat Day. Father will use Blessings from the Blessing Book. Everything looked good. Mollie and leaders are meeting Wednesday night to finish planning the break out sessions.
We will use name tags and have greeters when people come in. Refreshments will be during the break. Mollie will have a feedback form ready. See sheet for the schedule.
Mollie will ask Michelle about having tours of the Atrium. The ending prayer will be in the hall so everyone is out of church when people start coming for Mass.
Some points to bring out at the retreat in the breakout sessions were have the Eucharistic ministers wait until everyone is done serving the wine. Then if a lot is left over they can all help finish it. It will look more respectful if everyone leaves at the same time.
The Reader that carries in the Book of Gospels with Father does not need to bow at the altar just put the book on the altar. When the reader goes to read they should bow before the ambo.
Ash Wednesday - March 6, 2019
The Mass services will be 7am and 6 pm. At noon will be a Prayer Service. Deacon Phil will not be able to lead this.
Select Theme for Lent
We will look at this next month.
There will be one consistent song, Prayers of the Faithful response will be the same during Lent, Silent entrance with the bell, No Gloria, Song after Communion to tie in with theme for week and the Prayers of the Faithful can tie in with the theme.
We will talk about the following next month: Music for Lent, Stations of the Cross, Simple Suppers, Reconciliation Service , Holy Week, Holy Thursday - April 18, 2019, Washing of Feet, Place of Reservation for the Blessed Sacrament, Good Friday - April 19, 2019, St. Peter’s Fire, Holy Saturday - April 20, 2019, Easter Vigil - April 20, 2019, Easter Sunday - April 21, 2019,
Date and Time of Next Meeting: Tues, Feb 12, 2019, 6:30 p.m. in the Office Conference Room.
Closing Prayer - The meeting was closed with the closing prayer. Meeting adjourned 7:50 p.m.