Finance Council did not meet May-July, 2016
Finance Council Meeting, Apr 19, 2016:
Attendees: Michele Stevens, Chuck Mashek, Tom Singewald, Janine Roberts, Chris Holthaus, Fr David Schatz. Also present: Dixie Jacobs.
Minutes were approved as written.
Monthly Financials: Checking balance is about $70,000. If the offertory holds steady, a portion of the balance will be transferred to general savings in the next couple months. The decline in offertory usually seen in the spring-summer months has not been evident yet, which is a good sign. Offering is over $20,000 above last year’s giving and this year’s budget. The final (2nd half) of the Archdiocesan taxa, property insurance and the priest health insurance assessment were all paid in March. These should be the last large expenditures for this fiscal year.
Building & Grounds Projects 2016/17: The council reviewed the building and grounds recommendations and the comparison on parking lot repairs and LED light conversion. The council had previously approved the conversion of the parking lot poles to LED over a 3-year plan. The 2016/17 fiscal year will be the final year of this conversion, so $10,000 was budgeted for this final phase. Approved exterior timer for parking lot lights $750 and nave blower timer $2,300.
Motion – LED/Parking Lot: Tom Singewald made a motion to budget $8000 for the parking lot repairs and LED conversion; with no more than $3000 allocated for crack filling in the parking lot. Chris Holthaus seconded the motion; the motion passed unanimously.
Budget Discussion: The council will evaluate the expenses incurred for the parking lot/LED’s mid-year. The current census (parishioner database) software is no longer meeting the needs of the staff. This software is on-line based requiring an annual subscription fee. The council agreed to budget $3800 for the one year of the software and conversion of the current database. This will be an on-going expense for the software, but following years will be slightly less costly. The council also agreed to $3500 possible supplement to the cemetery association should this be needed. The cemetery association income has not kept pace with cost of maintaining the grounds. The cemetery board has a plan in place to keep expenses to a minimum while rebuilding a savings “pillow,” but this will take a few years to balance out. The proposed 2016/17 budget with all the included items and offertory set at the current year’s giving level, balances to a positive $60.
May Agenda: monthly financials. Meeting Adjourned.